Free tree service proposal template
A proposal needs six parts. This template has all six, filled in with a sample tree service job so you can see how it reads. Download it, or write your own from a few typed notes.
What is in it
Typed by the tree service contractor: "remove 1 dead oak approx 40 ft back yard, grind stump 6in below grade, trim 2 pecans off the roof, haul all debris, chips left if wanted"
- Remove 1 dead oak, about 40 feet, in the back yard.
- Grind the stump 6 inches below grade.
- Trim 2 pecans back off the roof.
- Haul all debris.
- Chips left on site if wanted.
Warranty: Cleanup and any damage to the lawn made right
Deposit at signing: $575
Signature block: typed name, date, and the E-SIGN Act line.
Or fill it in from your notes
Type the job the way you would text it. It comes out in this format in about five seconds. No account needed.
30 days free, then $29 a month. No card to start.
Finished tree service estimates to copy from
- Tree removal estimate example, $2,300, 1 day
- Tree trimming estimate example, $850, half a day
- Stump grinding estimate example, $380, 2 hours
How to use it
Replace the company block with yours, keep the structure, and write the scope as a short list of what you will do, one item per line. Put one total price on it. Add a timeline and payment terms every time. Date it and give it an expiry, usually 30 days.
The parts most tree service contractors leave out
- Payment terms. "25% upfront, balance on completion" on the proposal means it is never a conversation at the end of the job.
- A valid-through date. Prices move. Without one, an old bid can be accepted months later.
- A way to accept on the spot. A printed PDF has to be signed, scanned, and emailed back, and plenty of customers put that off. A link they can tap and type their name on takes a minute.
What to fill in on a tree service proposal
- Which trees, by location and size, and what is removed versus trimmed
- Stump: ground, flush cut, or left
- Whether wood and debris are hauled or stacked
- Access, equipment, and what happens to the lawn and fence
Say where the crane or the bucket truck will sit and that ruts in the yard are possible. It is the thing customers call about after.
Questions about tree service estimates
What should a contractor estimate include?
Six parts: who it is from and who it is for, the scope of work as a short list, one total price, a timeline, payment terms with any deposit, and a way for the customer to accept. A warranty line and a valid-through date keep it from being argued over later.
Is an estimate legally binding?
Once the customer accepts it in writing, yes, for the scope and price on it. A typed name and e-signature on a phone counts under the E-SIGN Act. A number texted back and forth is much harder to hold anyone to.
Can I use this template as is?
Yes. Download the PDF, replace the company block with yours, and keep the structure. Or type your own job below and it is laid out for you in a few seconds.
Can I say the stump is extra?
Yes. Put it in the scope as included, as a separate price, or as not included. It shows on the estimate as you wrote it.
Can I attach a photo of the tree?
Yes. Photos go on the estimate so the customer and you are looking at the same tree.
Or skip the template
BidWriter Pro turns notes like "remove 1 dead oak approx 40 ft back yard, grind stump 6in below grade, trim 2 pecans off the roof, haul all debris, chips left if wanted" into this proposal, sends it by text or email, collects the deposit by card when the customer accepts, and follows up if they go quiet. Free for 30 days, no card. See how it works for tree service contractors or open the sample your customer would see.
Other templates: General contractor estimate · Plumbing · Electrical · Roofing · HVAC · Painting · Landscaping · Flooring · Concrete / Masonry · Carpentry · Fencing · Handyman / Remodel · General Contractor · Drywall · Tile · Gutters · Pressure Washing · Garage Doors · Septic · Pest Control · Solar · Windows and Doors · Siding · Decks