Free landscaping proposal template
A proposal needs six parts. This template has all six, filled in with a sample landscaping job so you can see how it reads. Download it, or write your own from a few typed notes.
What is in it
Typed by the landscaper: "remove old beds front yard, new mulch beds w/ steel edging, 12 boxwoods, 2 pallets st augustine sod"
- Remove old beds, front yard.
- New mulch beds with steel edging.
- 12 boxwoods.
- 2 pallets St. Augustine sod.
Warranty: 90 days on all plantings and labor
Deposit at signing: $1,600
Signature block: typed name, date, and the E-SIGN Act line.
Or fill it in from your notes
Type the job the way you would text it. It comes out in this format in about five seconds. No account needed.
30 days free, then $29 a month. No card to start.
Finished landscaping estimates to copy from
- Sod installation estimate example, $2,450, 1 day
- Landscape beds estimate example, $2,850, 2 days
- Irrigation install estimate example, $4,800, 2 days
- French drain estimate example, $2,600, 1 day
How to use it
Replace the company block with yours, keep the structure, and write the scope as a short list of what you will do, one item per line. Put one total price on it. Add a timeline and payment terms every time. Date it and give it an expiry, usually 30 days.
The parts most landscapers leave out
- Payment terms. "50% upfront, 50% on completion" on the proposal means it is never a conversation at the end of the job.
- A valid-through date. Prices move. Without one, an old bid can be accepted months later.
- A way to accept on the spot. A printed PDF has to be signed, scanned, and emailed back, and plenty of customers put that off. A link they can tap and type their name on takes a minute.
What to fill in on a landscaping proposal
- Plant sizes and counts, and sod by the pallet
- Edging material, and mulch depth
- Any irrigation changes
- A plant warranty that depends on the customer watering
Call for a utility locate before digging and say so on the bid. It shows the customer you have done this before.
Questions about landscaping estimates
What should a contractor estimate include?
Six parts: who it is from and who it is for, the scope of work as a short list, one total price, a timeline, payment terms with any deposit, and a way for the customer to accept. A warranty line and a valid-through date keep it from being argued over later.
Is an estimate legally binding?
Once the customer accepts it in writing, yes, for the scope and price on it. A typed name and e-signature on a phone counts under the E-SIGN Act. A number texted back and forth is much harder to hold anyone to.
Can I use this template as is?
Yes. Download the PDF, replace the company block with yours, and keep the structure. Or type your own job below and it is laid out for you in a few seconds.
Can I bid recurring work like weekly mowing?
The app is built for one-time jobs with a scope and a price. For recurring service, write the first month as a bid and note the ongoing rate.
What if the customer wants to add plants after?
Write a second bid for the add-on. It takes two minutes and keeps both scopes on record.
Or skip the template
BidWriter Pro turns notes like "remove old beds front yard, new mulch beds w/ steel edging, 12 boxwoods, 2 pallets st augustine sod" into this proposal, sends it by text or email, collects the deposit by card when the customer accepts, and follows up if they go quiet. Free for 30 days, no card. See how it works for landscapers or open the sample your customer would see.
Other templates: General contractor estimate · Plumbing · Electrical · Roofing · HVAC · Painting · Flooring · Concrete / Masonry · Carpentry · Fencing · Handyman / Remodel · General Contractor · Drywall · Tile · Gutters · Pressure Washing · Tree Service · Garage Doors · Septic · Pest Control · Solar · Windows and Doors · Siding · Decks