Free flooring proposal template
A proposal needs six parts. This template has all six, filled in with a sample flooring job so you can see how it reads. Download it, or write your own from a few typed notes.
What is in it
Typed by the flooring installer: "LVP 850 sq ft, remove carpet and pad, new quarter round, customer supplies flooring, furniture moved by customer"
- LVP, 850 sq ft.
- Remove carpet and pad.
- New quarter round.
- Customer supplies flooring.
- Furniture moved by customer.
Warranty: 1 year on labor, manufacturer warranty on materials
Deposit at signing: $1,487.5
Signature block: typed name, date, and the E-SIGN Act line.
Or fill it in from your notes
Type the job the way you would text it. It comes out in this format in about five seconds. No account needed.
30 days free, then $29 a month. No card to start.
Finished flooring estimates to copy from
- Luxury vinyl plank estimate example, $2,975, 2 days
- Hardwood refinishing estimate example, $4,950, 5 days
- Tile floor estimate example, $1,850, 3 days
- Carpet install estimate example, $2,280, 1 day
How to use it
Replace the company block with yours, keep the structure, and write the scope as a short list of what you will do, one item per line. Put one total price on it. Add a timeline and payment terms every time. Date it and give it an expiry, usually 30 days.
The parts most flooring installers leave out
- Payment terms. "50% upfront, 50% on completion" on the proposal means it is never a conversation at the end of the job.
- A valid-through date. Prices move. Without one, an old bid can be accepted months later.
- A way to accept on the spot. A printed PDF has to be signed, scanned, and emailed back, and plenty of customers put that off. A link they can tap and type their name on takes a minute.
What to fill in on a flooring proposal
- Square footage, tear-out, and disposal
- Subfloor prep as an allowance, since you cannot see it yet
- Transitions, and baseboard or quarter round
- Who moves furniture and appliances, and acclimation time
A material deposit at signing covers the special order before you place it.
Questions about flooring estimates
What should a contractor estimate include?
Six parts: who it is from and who it is for, the scope of work as a short list, one total price, a timeline, payment terms with any deposit, and a way for the customer to accept. A warranty line and a valid-through date keep it from being argued over later.
Is an estimate legally binding?
Once the customer accepts it in writing, yes, for the scope and price on it. A typed name and e-signature on a phone counts under the E-SIGN Act. A number texted back and forth is much harder to hold anyone to.
Can I use this template as is?
Yes. Download the PDF, replace the company block with yours, and keep the structure. Or type your own job below and it is laid out for you in a few seconds.
Can I make it clear who supplies the material?
Yes. Type it in the job notes and it prints on the proposal exactly as written, so there's no argument later.
Can I collect a deposit before ordering?
Yes. Set a deposit on the bid and the customer pays it by card when they sign.
Or skip the template
BidWriter Pro turns notes like "LVP 850 sq ft, remove carpet and pad, new quarter round, customer supplies flooring, furniture moved by customer" into this proposal, sends it by text or email, collects the deposit by card when the customer accepts, and follows up if they go quiet. Free for 30 days, no card. See how it works for flooring installers or open the sample your customer would see.
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