Free fencing proposal template
A proposal needs six parts. This template has all six, filled in with a sample fencing job so you can see how it reads. Download it, or write your own from a few typed notes.
What is in it
Typed by the fence contractor: "180 lf 6ft cedar privacy, steel posts, 2 walk gates, remove old chain link, haul off"
- 180 linear feet of 6 ft cedar privacy fence.
- Steel posts.
- 2 walk gates.
- Remove old chain link.
- Haul off.
Warranty: 1 year on all labor and workmanship
Deposit at signing: $3,150
Signature block: typed name, date, and the E-SIGN Act line.
Or fill it in from your notes
Type the job the way you would text it. It comes out in this format in about five seconds. No account needed.
30 days free, then $29 a month. No card to start.
Finished fencing estimates to copy from
- Wood privacy fence estimate example, $6,300, 2 days
- Chain link fence estimate example, $3,850, 2 days
- Ornamental iron fence and gate estimate example, $4,100, 2 days
- Fence repair estimate example, $1,150, 1 day
How to use it
Replace the company block with yours, keep the structure, and write the scope as a short list of what you will do, one item per line. Put one total price on it. Add a timeline and payment terms every time. Date it and give it an expiry, usually 30 days.
The parts most fence contractors leave out
- Payment terms. "50% upfront, 50% on completion" on the proposal means it is never a conversation at the end of the job.
- A valid-through date. Prices move. Without one, an old bid can be accepted months later.
- A way to accept on the spot. A printed PDF has to be signed, scanned, and emailed back, and plenty of customers put that off. A link they can tap and type their name on takes a minute.
What to fill in on a fencing proposal
- Linear feet, height, and material
- Post type, spacing, and depth
- Gate count and hardware
- Removal and haul-off of the old fence
Put the property line question in writing: who confirmed it, and whether the HOA has approved. Call for a utility locate before digging.
Questions about fencing estimates
What should a contractor estimate include?
Six parts: who it is from and who it is for, the scope of work as a short list, one total price, a timeline, payment terms with any deposit, and a way for the customer to accept. A warranty line and a valid-through date keep it from being argued over later.
Is an estimate legally binding?
Once the customer accepts it in writing, yes, for the scope and price on it. A typed name and e-signature on a phone counts under the E-SIGN Act. A number texted back and forth is much harder to hold anyone to.
Can I use this template as is?
Yes. Download the PDF, replace the company block with yours, and keep the structure. Or type your own job below and it is laid out for you in a few seconds.
Can I bid a shared fence to two neighbors?
Write one bid per customer with their share. Each gets their own link and signs separately.
Does it work from my phone?
Yes. Write it and text it from your phone before you leave the job.
Or skip the template
BidWriter Pro turns notes like "180 lf 6ft cedar privacy, steel posts, 2 walk gates, remove old chain link, haul off" into this proposal, sends it by text or email, collects the deposit by card when the customer accepts, and follows up if they go quiet. Free for 30 days, no card. See how it works for fence contractors or open the sample your customer would see.
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