Home / Sample estimates / HVAC

Sample HVAC estimate

Mini-split install estimate example

Mini-splits sell themselves. The bid is there to pin down the wall, the circuit, and the drain.

Download this estimate as a PDFWrite your own, free
What the HVAC contractor typed

"single zone 12k btu ductless mini split in garage office, wall mount head, condenser on pad outside, 25 ft lineset in line hide, new 20a 240v circuit from panel, condensate pump, permit"

What the customer got
Cool Air Heating & AC
Proposal #2474 · September 13, 2026
Prepared for Maria Lopez
Scope of work
• Install a single-zone 12,000 BTU ductless mini-split, wall-mounted head in the garage office.
• Condenser on a pad outside with a 25-foot line set in line-hide cover.
• New 20-amp, 240-volt circuit from the panel to the disconnect.
• Condensate pump. Vacuum, charge, and test.
• Permit and inspection included.
Total
$3,900
Timeline
1 day
Payment
50% upfront, 50% on completion
Warranty: 1 year on labor, manufacturer warranty on equipment · Deposit at signing: $1,950
Type your full name to accept this proposal. This is a legally binding electronic signature.
Full name
Accept and pay $1,950 deposit

Example figures for a typical mini-split install job. Not a quote. Every line on the estimate came from the notes above. Nothing was added.

What to spell out on a mini-split install bid

  • BTU rating and the brand and model.
  • That the electrical circuit is included, or that it is not.
  • Line set length and whether it is covered.
  • How the condensate drains: gravity or pump, and where it goes.

Many cities require a permit for equipment replacement. Offering repair and replace as two packages on one proposal lets the customer decide without a second visit.

The parts of this estimate

  • Scope of work. 5 lines, one thing each, in the order the work happens. What is not included is on the list too.
  • One price. $3,900. Not a formula, not a range. The scope explains the number.
  • Timeline. 1 day. Including dry time, cure time, or permit time, so the customer plans around it.
  • Payment terms. 50% upfront, 50% on completion. The $1,950 deposit is paid by card when they sign.
  • Warranty. 1 year on labor, manufacturer warranty on equipment.
  • A way to accept. The customer types their name and signs with a finger on their phone. Legally binding under the E-SIGN Act, and recorded with the date, time, and the exact estimate they agreed to.

Questions HVAC techs ask about this bid

Can I skip the permit on a mini-split?

Many cities require one for the refrigerant and the circuit. Put it on the bid and nobody is surprised.

Multi-zone pricing?

Quote each head in the scope and one total. Customers understand "two heads, one condenser" better than a per-zone rate.

Is this a real quote?

No. The numbers are example figures for a typical job so you can see how a complete estimate reads. Your price is yours.

Can my customer sign this on their phone?

Yes. An estimate sent from BidWriter Pro opens as a link. The customer reads it, types their name, signs with a finger, and pays the deposit by card. You get an alert when they open it and when they sign.

Write your own mini-split install estimate

Type the job the way you would text it. It comes out like the one above, in about five seconds. No account needed.

Only what you type goes on the estimate. Nothing gets added.
No account needed to try it.

30 days free, then $29 a month. No card to start. HVAC estimate template · BidWriter Pro for HVAC techs

More HVAC estimate examples

Guides: what to include in an estimate · how to price a job · how to follow up · how much deposit to ask for · the warranty line

Other trades: Plumbing · Electrical · Roofing · Painting · Landscaping · Flooring · Concrete / Masonry · Carpentry · Fencing · Handyman / Remodel · General Contractor · Drywall · Tile · Gutters · Pressure Washing · Tree Service · Garage Doors · Septic · Pest Control · Solar · Windows and Doors · Siding · Decks