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AC condenser and coil replacement estimate example
The customer is comparing your number to a repair quote and a cheaper brand. The bid has to say what the number buys.
"replace 3 ton condenser and evaporator coil, 16 seer2, new pad and disconnect, new lineset flush, recharge r410a, start up and test, permit, haul off old, furnace stays"
Example figures for a typical ac condenser and coil replacement job. Not a quote. Every line on the estimate came from the notes above. Nothing was added.
What to spell out on a ac condenser and coil replacement bid
- Tonnage, efficiency rating, and the brand and model line.
- That the coil is matched. A new condenser on an old coil is a different job and a different warranty.
- What stays: the furnace, the thermostat, the ductwork.
- That the parts warranty requires registration and that you do it.
Many cities require a permit for equipment replacement. Offering repair and replace as two packages on one proposal lets the customer decide without a second visit.
The parts of this estimate
- Scope of work. 4 lines, one thing each, in the order the work happens. What is not included is on the list too.
- One price. $6,900. Not a formula, not a range. The scope explains the number.
- Timeline. 1 day. Including dry time, cure time, or permit time, so the customer plans around it.
- Payment terms. 50% upfront, 50% on completion. The $3,450 deposit is paid by card when they sign.
- Warranty. 1 year on labor, 10-year parts with registration.
- A way to accept. The customer types their name and signs with a finger on their phone. Legally binding under the E-SIGN Act, and recorded with the date, time, and the exact estimate they agreed to.
Questions HVAC techs ask about this bid
Should I offer repair and replace on the same bid?
Yes, as two packages. The customer decides without a second visit, and the replace price looks reasonable next to a $1,400 compressor.
Why is the line set flush on the bid?
Because reusing a line set without a flush is how a new system fails early. Naming it shows you do it.
Is this a real quote?
No. The numbers are example figures for a typical job so you can see how a complete estimate reads. Your price is yours.
Can my customer sign this on their phone?
Yes. An estimate sent from BidWriter Pro opens as a link. The customer reads it, types their name, signs with a finger, and pays the deposit by card. You get an alert when they open it and when they sign.
Write your own ac condenser and coil replacement estimate
Type the job the way you would text it. It comes out like the one above, in about five seconds. No account needed.
30 days free, then $29 a month. No card to start. HVAC estimate template · BidWriter Pro for HVAC techs
More HVAC estimate examples
- Full system replacement estimate example, $11,400, 1 day
- Mini-split install estimate example, $3,900, 1 day
- Ductwork replacement estimate example, $5,600, 2 days
Guides: what to include in an estimate · how to price a job · how to follow up · how much deposit to ask for · the warranty line
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